Vestry Minutes for October

Meeting Minutes

Summary of Minutes of Vestry Meeting
October 15, 2018

A meeting of the Vestry of St. Margaret’s Episcopal Church was held pursuant to notice in Karns Administration conference room.

Call to Order, Record of Attendance:

Jan Romerdahl called the meeting to order at 4:07, after check-in.

Present: The Rev. Lane Hensley, Vince Heuring, Robin Nenninger-Nugent, Jan Romerdahl , Sr.Warden, Brad Burr, Laura Bickford, Jim Duke, Jr. Warden, Jane Hodnik, Robert Strong, Brenda Thayer, Barbara O’Malley, Clerk

The Rev. Deborah Seles and the Rev. Kathleen Kelly were also present.

Opening Prayer – Rector

Opening prayer was given by The Rev. Lane Hensley.

Adoption of Consent Agenda

Amended minutes of Sept 17th were approved.

Treasurer’s Report – Guin Kerstetter

Guin left a short summary of the September financials.

The financials show a surplus of $12,000 year to date, but a loss of approximately $50,000 is still projected for year end. Currently pledges are down $71,000. We still have $6,000 in the 2018 budget for grants, but it does not look as if this will be realized. We did post $29,000 in music donations in September, which lowered the year to date loss. There is $10,500 in temporarily restricted net assets under music – Compline service. This will be used to offset Compline costs.

Stewardship Update – Jan Romerdahl

  • There are 18 new pledges this year. 87 people increased the amount of their pledges and 29 people decreased their amount. There were 135 no changes.
  • When we did music donations, some people gave only to that, contributing to $21,000.
  • Stewardship committee is meeting again November 1st.
  • The endowment program for music, planned giving and the no changes haven’t been contacted yet.
  • It may be aging congregation membership. We must go after the large donors and people not donating. With people in the middle, it’s more difficult. Jane Hodnik suggested that a phone call or letter might help. It’s a large group.
  • Gretchen Heuring has been “telling the story” of what increased giving might look like.
  • Robin Nenninger-Nugent has several letters ready to go.

Jr. Warden Report – Jim Duke

  • At the previous 2 Tuesday Morning Prayer services there were 17 attendees, then 13. Services went well. The next one is October 23rd. Photos and video of the program arevavailable; program leaflet in Spanish/English is also available. Goal is to make this weekly.
  • Retreat ideas: Brenda Thayer has offered to host a barbecue. Classes of ’20 and ’21 are encouraged to email Jim their thoughts.

Sr. Warden Report – Jan Romerdahl

Jan will be closing on her house in Idaho and will be away. She will still be available by phone or email.

Rector’s Report – The Rev. Lane Hensley

  • The Blessing of the Animals went very well. The event exceeded our expectations.
  • Bishop Beleme came from Botswana for Bishop Mallory’s funeral, then for our regular Sunday service. His visit was short, at his request.
  • Work in our nursery is progressing well. Cleanup continues. The building is being aired out, then it will be tested for mold.
  • We have replaced some of the exterior locks on the church.
  • Our by-laws allow for inspection of elections. Rev. Lane can appoint this person to count, or the vestry can elect 3.
  • The funeral for Bob Speigel will be Saturday the 27th, at 1:00.
  • Rev. Lane will be traveling to New Jersey to officiate at the funeral of a dear friend.
  • Compline was wonderful, and Mark Austin worked hard.

Strategic Planning – Jan Romerdahl, Robin Nenninger-Nugent and Robert Strong

  • The committee will be reporting to the parish as a whole.
  • We may get another banner, and write a slightly different message.
  • Sunday’s Newcomer brunch is for returning Snowbirds also.

Facilities Committee – Rev. Lane Hensley

  • Lighting was increased in the upper parking lot for Compline service.
  • Compline Service: We will be changing the venue to our Sanctuary. There was attendance of 98 at the first service. One of the songs has been loaded to St. Margaret You Tube.

Old Business: Karn’s rental – Brenda Thayer

  • Brenda has met with some Bridge organizers. They discussed an hourly rate (usually 3-4 hours) and a set-up fee.
  • There is no offer as yet, but if we have a prospective tenant for Karns, get as much tenant information as possible and contact Brenda. We want to avoid issues that came up in years past, like set-up and clean-up.

New Business: Delegate Process – Rev. Lane Hensley

  • Rev. Lane will be recommending some changes to our existing documents regarding the delegate process, and will be giving us an overview of what we need to change before theNovember meeting.
  • We should consider a well-defined process and standard operating procedure, not in favor of a policy that prevents us from making common-sense decisions.
  • Delegates should be selected in November and announced at our annual meeting.
  • It has been suggested that a potential delegate would first serve as alternate, then next year as a delegate.
  • We might want to ask for a 3-year commitment, so that attending delegates for 2 years in a row could act as mentors for the first-year delegates.
  • Question: Should Wardens be delegates? They are well-informed people who have been dealing with governance for a while.

Christmas Party: Rev. Lane Hensley

  • Every year Hope Lutheran Church has their Christmas party at a venue, possibly Bighorn, with tuxes, valet parking, dinner and dancing. We have been asked to get involved with them.
  • They would charge approximately $65.00 per person.
  • Date would be the first Friday night in December, before our Lessons and Carols.
  • Possibility of a pre-party gathering at a private home. We could co-host or have our own.
  • Question arose: Is this a friendly atmosphere for gay and lesbian couples? Yes, no problem.
  • Is this worth pursuing? It is good to piggy-back on what has already been done. We could package it for a nice event-filled weekend.

Other Business: Common Life Share – Rev. Lane Hensley

• We normally give 10.5% to the Diocese. The Finance Committee recommends that we stick to this same amount for this coming year. Motion was made by Brad Burr to follow these recommendations and give to the Diocese $143,327 for this year. Seconded by Jim Duke. Motion passed.

Compline/Closing prayer – Robin Nenninger-Nugent

Adjournment – Sr. Warden

Motion was made by Brad Burr to adjourn. Seconded by Robert Strong. Motion passed and meeting was adjourned by Jan Romerdahl at 5:25pm.

Next meeting is November 19, 2018.

Respectfully submitted, Barbara Coryell O’Malley

This is a summary of the October 15 , 2018 vestry meeting minutes. The full minutes have been approved and placed in the permanent records of the vestry.